In today’s fast-paced business environment, having a reliable and efficient printing solution is crucial for productivity and success. A good printer can make all the difference in meeting deadlines, producing high-quality documents, and impressing clients. Whether you’re a small startup or a large corporation, investing in the right printing technology can help streamline your operations, reduce costs, and enhance your overall workflow. With so many options available in the market, it can be overwhelming to choose the perfect printer that meets your specific needs and budget.
When it comes to selecting the ideal printing solution for your business, there are several factors to consider, including print quality, speed, connectivity, and compatibility. To help you make an informed decision, we’ve compiled a comprehensive review of the best business printers, highlighting their key features, pros, and cons. Our buying guide will walk you through the essential considerations and provide you with the necessary insights to find the perfect printer that suits your business requirements. By the end of this article, you’ll be equipped with the knowledge to choose a printer that not only meets but exceeds your expectations, enabling you to focus on what matters most – growing and succeeding in your business.
We will review the best business printers later in this article. But before that, take a look at some relevant products on Amazon:
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Introduction to Business Printers
Business printers are an essential tool for any office setting, providing a means to produce high-quality documents, reports, and presentations. These printers are designed to handle the demands of a busy workplace, with features such as fast print speeds, high-capacity paper trays, and advanced security measures. Whether you’re printing black and white documents or color graphics, business printers offer the reliability and performance needed to keep your office running smoothly.
In recent years, the market for business printers has evolved to include a wide range of models, from compact and affordable options to high-end devices with advanced features. This has made it easier for businesses to find a printer that meets their specific needs and budget. With so many options available, it’s essential to research and compare different models to find the best fit for your office.
When shopping for a business printer, there are several factors to consider, including print quality, speed, and cost. You’ll also want to think about the types of documents you’ll be printing most often, as well as the number of users who will need access to the printer. By taking the time to evaluate your needs and research your options, you can find one of the best business printers on the market and ensure that your office is equipped with the tools it needs to succeed.
By investing in a high-quality business printer, you can improve the efficiency and productivity of your office, while also reducing costs and minimizing downtime. With the right printer, you’ll be able to produce professional-looking documents and graphics, making a great impression on clients and colleagues alike. Whether you’re just starting out or looking to upgrade your existing printer, there’s never been a better time to explore the world of business printers and find the perfect solution for your office.
Best Business Printers – Reviewed
The
HP LaserJet Pro M254dw #J5H24A
is a high-quality business printer that offers excellent print quality, reliability, and speed. It can print up to 22 pages per minute, making it ideal for busy offices. The printer also features a 2.7-inch color touchscreen display, allowing users to easily navigate and manage print jobs. Additionally, the HP LaserJet Pro M254dw #J5H24A has built-in Wi-Fi and NFC capabilities, making it easy to print from mobile devices.
The
HP LaserJet Pro M254dw #J5H24A
also has a range of security features, including HP JetAdvantage Security Manager, which helps to protect the printer from malicious attacks. The printer also has a high-yield toner cartridge, which can print up to 3,000 pages, reducing the need for frequent replacements. Overall, the HP LaserJet Pro M254dw #J5H24A is an excellent choice for businesses that require a reliable and efficient printer. With its fast print speeds, high-quality print output, and advanced security features, it is an ideal solution for offices that need to produce high volumes of printed documents.
The
Epson WorkForce Pro WF-3720 #C11CH11201
is a versatile business printer that offers a range of features, including print, scan, copy, and fax functions. It can print up to 20 pages per minute, and has a 250-sheet paper tray, making it suitable for offices with high print volumes. The printer also features a 2.7-inch color touchscreen display, allowing users to easily navigate and manage print jobs. Additionally, the Epson WorkForce Pro WF-3720 #C11CH11201 has built-in Wi-Fi and Ethernet capabilities, making it easy to print from mobile devices and computers.
The
Epson WorkForce Pro WF-3720 #C11CH11201
also has a range of security features, including secure print jobs and password-protected access. The printer also has a high-yield ink cartridge, which can print up to 1,500 pages, reducing the need for frequent replacements. Overall, the Epson WorkForce Pro WF-3720 #C11CH11201 is an excellent choice for businesses that require a reliable and feature-rich printer. With its fast print speeds, high-quality print output, and advanced security features, it is an ideal solution for offices that need to produce high volumes of printed documents.
The
Canon imageCLASS MF743Cdn #0666C002
is a high-performance business printer that offers excellent print quality, reliability, and speed. It can print up to 28 pages per minute, making it ideal for busy offices. The printer also features a 5-inch color touchscreen display, allowing users to easily navigate and manage print jobs. Additionally, the Canon imageCLASS MF743Cdn #0666C002 has built-in Wi-Fi and NFC capabilities, making it easy to print from mobile devices.
The
Canon imageCLASS MF743Cdn #0666C002
also has a range of security features, including secure print jobs and password-protected access. The printer also has a high-yield toner cartridge, which can print up to 6,300 pages, reducing the need for frequent replacements. Overall, the Canon imageCLASS MF743Cdn #0666C002 is an excellent choice for businesses that require a reliable and efficient printer. With its fast print speeds, high-quality print output, and advanced security features, it is an ideal solution for offices that need to produce high volumes of printed documents.
The
Brother MFC-L6800DW #MFC-L6800DWUS1
is a high-quality business printer that offers excellent print quality, reliability, and speed. It can print up to 48 pages per minute, making it ideal for busy offices. The printer also features a 3.7-inch color touchscreen display, allowing users to easily navigate and manage print jobs. Additionally, the Brother MFC-L6800DW #MFC-L6800DWUS1 has built-in Wi-Fi and NFC capabilities, making it easy to print from mobile devices.
The
Brother MFC-L6800DW #MFC-L6800DWUS1
also has a range of security features, including secure print jobs and password-protected access. The printer also has a high-yield toner cartridge, which can print up to 6,500 pages, reducing the need for frequent replacements. Overall, the Brother MFC-L6800DW #MFC-L6800DWUS1 is an excellent choice for businesses that require a reliable and efficient printer. With its fast print speeds, high-quality print output, and advanced security features, it is an ideal solution for offices that need to produce high volumes of printed documents.
The
Xerox B215 #B215/DNI
is a compact and efficient business printer that offers excellent print quality, reliability, and speed. It can print up to 31 pages per minute, making it ideal for small to medium-sized offices. The printer also features a 3.5-inch color touchscreen display, allowing users to easily navigate and manage print jobs. Additionally, the Xerox B215 #B215/DNI has built-in Wi-Fi and Ethernet capabilities, making it easy to print from mobile devices and computers.
The
Xerox B215 #B215/DNI
also has a range of security features, including secure print jobs and password-protected access. The printer also has a high-yield toner cartridge, which can print up to 2,600 pages, reducing the need for frequent replacements. Overall, the Xerox B215 #B215/DNI is an excellent choice for businesses that require a reliable and compact printer. With its fast print speeds, high-quality print output, and advanced security features, it is an ideal solution for offices that need to produce high volumes of printed documents.
Why People Need to Buy Business Printers
In today’s fast-paced business world, printing documents, reports, and presentations is a necessary task. With the advancement of technology, businesses are producing a large amount of printed materials, and having a reliable printer is crucial. Whether it’s printing invoices, contracts, or marketing materials, a business printer is an essential tool for any organization. Without a good printer, businesses would struggle to produce the printed materials they need to operate efficiently.
Businesses need to buy business printers to increase their productivity and efficiency. A good printer can print high-quality documents quickly and reliably, allowing employees to focus on other tasks. Additionally, business printers often have advanced features such as scanning, copying, and faxing, which can help streamline office workflows. This can lead to increased productivity, reduced costs, and improved customer satisfaction.
When it comes to choosing the right printer for their business, there are many options available. From small desktop printers to large industrial printers, businesses can choose the one that best fits their needs. To find the best business printers, businesses should consider factors such as print quality, speed, and cost. They should also consider the type of documents they will be printing most often and the level of use the printer will get.
Ultimately, buying a business printer is a necessary investment for any organization. With a good printer, businesses can produce high-quality printed materials, increase their productivity, and improve their overall efficiency. By choosing the right printer, businesses can save time and money, and focus on what matters most – growing and succeeding. Whether it’s a small startup or a large corporation, a business printer is an essential tool that can help take the business to the next level.
Types of Business Printers
The type of business printer to choose depends on the specific needs of the organization. There are several types of business printers available, including inkjet printers, laser printers, and multifunction printers. Inkjet printers are ideal for small businesses or home offices, as they are affordable and can produce high-quality color prints. Laser printers, on the other hand, are better suited for large businesses or organizations that require high-volume printing, as they are faster and more efficient.
Inkjet printers are also a good option for businesses that need to print a variety of document types, including photos, presentations, and reports. They are often more versatile than laser printers and can handle a wider range of paper types and sizes. However, they can be more expensive to maintain, as the ink cartridges need to be replaced frequently. Laser printers, on the other hand, are more cost-effective in the long run, as the toner cartridges last longer and are less expensive to replace.
Multifunction printers are another popular option for businesses, as they can perform multiple functions, including printing, scanning, copying, and faxing. They are ideal for small businesses or home offices, as they can save space and reduce the need for separate devices. However, they can be more expensive to purchase upfront and may require more maintenance than single-function printers.
When choosing a business printer, it’s essential to consider the type of printing that will be done most often. If the business requires high-volume printing, a laser printer may be the best option. If the business needs to print a variety of document types, an inkjet printer or multifunction printer may be a better choice.
Key Features to Consider
When selecting a business printer, there are several key features to consider. One of the most important features is print speed, as it can impact productivity and efficiency. Print resolution is also crucial, as it can affect the quality of the prints. Business printers with high print resolutions can produce crisp and clear text, as well as vibrant colors.
Another essential feature to consider is connectivity options. Many modern business printers come with wireless connectivity, allowing users to print from their laptops, smartphones, or tablets. This feature is particularly useful for businesses with multiple employees, as it can simplify the printing process and reduce the need for cables. Additionally, some business printers come with mobile printing apps, which can enable users to print documents and photos directly from their mobile devices.
Security is also a critical feature to consider, especially for businesses that handle sensitive information. Some business printers come with advanced security features, such as encryption and secure printing, which can protect confidential documents from unauthorized access. Additionally, some printers have features like password-protected printing and secure data storage, which can further enhance security.
The paper handling capacity is also an essential feature to consider, as it can impact the efficiency of the printing process. Business printers with high paper handling capacities can reduce the need for frequent paper refills, making them ideal for high-volume printing. Furthermore, some printers come with automatic duplex printing, which can enable users to print on both sides of the paper, reducing paper waste and increasing efficiency.
Benefits of Business Printers
Investing in a business printer can have numerous benefits for organizations. One of the primary benefits is increased productivity, as business printers can produce high-quality prints quickly and efficiently. This can enable businesses to meet deadlines and respond to customer inquiries in a timely manner. Additionally, business printers can help reduce costs, as they can produce prints at a lower cost per page than outsourcing printing to a third-party provider.
Business printers can also enhance collaboration and communication among employees, as they can produce high-quality prints of documents, presentations, and reports. This can facilitate meetings, presentations, and brainstorming sessions, ultimately leading to better decision-making and problem-solving. Furthermore, business printers can help businesses build a professional image, as they can produce high-quality prints of marketing materials, brochures, and business cards.
Another benefit of business printers is that they can help reduce waste and minimize environmental impact. Many modern business printers are designed with energy efficiency in mind, using less power and reducing energy consumption. Additionally, some printers come with features like automatic duplex printing, which can reduce paper waste and minimize the environmental impact of printing.
Moreover, business printers can provide businesses with a competitive edge, as they can produce high-quality prints that showcase their products and services. This can help businesses stand out from the competition, attract new customers, and increase revenue. By investing in a business printer, organizations can take their printing capabilities to the next level, enhancing their productivity, efficiency, and overall success.
Maintenance and Troubleshooting
Regular maintenance is essential to ensure that business printers continue to function optimally. One of the most critical maintenance tasks is cleaning the printer, as dust and debris can accumulate and affect print quality. Additionally, printer software and firmware should be updated regularly to ensure that the printer remains compatible with changing technology and security protocols.
Troubleshooting is also an essential aspect of maintaining business printers. Common issues like paper jams, ink or toner cartridge problems, and connectivity issues can be resolved quickly and easily with the right troubleshooting techniques. Many business printers come with built-in diagnostic tools, which can help identify and resolve problems. Furthermore, manufacturer support and online resources can provide businesses with the guidance and assistance they need to troubleshoot and repair their printers.
Preventative maintenance can also help reduce the risk of printer downtime, which can impact productivity and efficiency. Regularly checking and replacing worn-out parts, such as print heads and fuser units, can help prevent breakdowns and ensure that the printer continues to function optimally. Additionally, implementing a printer maintenance schedule can help businesses stay on top of maintenance tasks, reducing the risk of unexpected downtime and minimizing the impact on productivity.
By following proper maintenance and troubleshooting procedures, businesses can extend the lifespan of their printers, reduce downtime, and minimize the risk of costly repairs. This can help organizations maximize their investment in business printers, ensuring that they continue to meet their printing needs and drive success.
Ultimate Buying Guide for Best Business Printers
When it comes to choosing a printer for your business, there are many factors to consider. With so many options available in the market, it can be overwhelming to decide which one is the most suitable for your needs. A good business printer can increase productivity, reduce costs, and improve the overall efficiency of your operations. In this buying guide, we will discuss the key factors to consider when buying a business printer, helping you make an informed decision and find the perfect printer for your business.
Print Quality and Resolution
Print quality and resolution are crucial factors to consider when buying a business printer. The print quality of a printer is determined by its resolution, which is measured in dots per inch (dpi). A higher dpi means a higher print quality. If your business requires printing high-quality documents, such as marketing materials, reports, or presentations, look for a printer with a high dpi. Some printers also offer additional features such as color calibration and paper handling, which can further enhance the print quality.
The resolution of a printer is also important for printing images and graphics. If your business requires printing a lot of images, look for a printer with a high resolution and a good color gamut. Some printers also offer special features such as photo printing and borderless printing, which can be useful for printing marketing materials. When evaluating the print quality and resolution of a printer, consider the type of documents your business prints most frequently and look for a printer that can handle those types of documents with ease.
Print Speed and Volume
Print speed and volume are also important factors to consider when buying a business printer. The print speed of a printer is measured in pages per minute (ppm), and it determines how quickly the printer can print a certain number of pages. If your business requires printing a large volume of documents, look for a printer with a high ppm. Some printers also offer additional features such as automatic duplex printing and high-capacity paper trays, which can further increase the print speed and volume.
When evaluating the print speed and volume of a printer, consider the size of your business and the number of employees who will be using the printer. A small business with a few employees may not need a printer with a high ppm, but a large business with many employees may require a printer that can handle a high volume of printing. Additionally, consider the type of documents your business prints most frequently and look for a printer that can handle those types of documents quickly and efficiently.
Connectivity and Compatibility
Connectivity and compatibility are essential factors to consider when buying a business printer. Most modern printers offer a range of connectivity options, including USB, Ethernet, and Wi-Fi. Consider the type of devices your business uses and look for a printer that is compatible with those devices. If your business uses a lot of mobile devices, look for a printer with mobile printing capabilities, such as AirPrint or Google Cloud Print.
When evaluating the connectivity and compatibility of a printer, consider the operating systems and devices used by your business. Some printers may only be compatible with certain operating systems, such as Windows or macOS, so make sure to check the compatibility before making a purchase. Additionally, consider the network infrastructure of your business and look for a printer that can connect to your network easily and securely. With the right connectivity and compatibility, you can ensure that your printer integrates seamlessly with your business operations.
Cost and Budget
Cost and budget are important factors to consider when buying a business printer. The cost of a printer can vary widely, depending on the features, print quality, and brand. Consider the budget of your business and look for a printer that fits within that budget. In addition to the initial cost of the printer, also consider the cost of ink or toner, paper, and maintenance.
When evaluating the cost and budget of a printer, consider the total cost of ownership, including the cost of supplies and maintenance. Some printers may have a lower initial cost but higher ongoing costs, while others may have a higher initial cost but lower ongoing costs. Look for a printer that offers a good balance between cost and features, and consider the cost savings of features such as automatic duplex printing and high-capacity paper trays. By considering the cost and budget, you can find a printer that meets the needs of your business without breaking the bank.
Security and Management
Security and management are critical factors to consider when buying a business printer. As a business printer will be used by multiple employees, it’s essential to consider the security features of the printer. Look for a printer with features such as password protection, secure printing, and encryption. Some printers also offer additional security features such as secure faxing and scanning.
When evaluating the security and management of a printer, consider the type of documents your business prints and the level of security required. If your business handles sensitive information, look for a printer with advanced security features such as secure printing and encryption. Additionally, consider the management features of the printer, such as remote monitoring and control, which can help you manage the printer and troubleshoot issues easily. With the right security and management features, you can ensure that your printer is secure and easy to manage.
Sustainability and Environment
Sustainability and environment are increasingly important factors to consider when buying a business printer. Look for a printer that is energy-efficient and has a low environmental impact. Some printers offer features such as energy-saving mode, automatic shut-off, and recyclable materials. Consider the environmental policies of your business and look for a printer that aligns with those policies.
When evaluating the sustainability and environment of a printer, consider the cost savings of energy-efficient features and the benefits of reducing waste. Some printers also offer additional features such as duplex printing and paper saving mode, which can help reduce paper waste. To find the best business printers, look for printers that offer a good balance between features, cost, and environmental sustainability. By considering the sustainability and environment of a printer, you can reduce your business’s environmental impact and contribute to a more sustainable future.
FAQ
What is the best type of printer for a business?
The best type of printer for a business depends on the specific needs of the company. For example, a small business with limited printing needs may be satisfied with a basic inkjet printer, while a larger business with high-volume printing requirements may require a more advanced laser printer. Additionally, businesses that need to print high-quality images or marketing materials may want to consider a color laser printer or a professional-grade inkjet printer.
When choosing a printer for a business, it’s also important to consider factors such as print speed, paper capacity, and connectivity options. For example, a business that needs to print large quantities of documents quickly may want to look for a printer with a high pages-per-minute (ppm) rating. Businesses that need to print from multiple devices may want to consider a printer with wireless or network connectivity options. By considering these factors and choosing the right type of printer, businesses can improve their productivity and efficiency.
How do I choose the right printer for my business needs?
To choose the right printer for a business, it’s essential to assess the company’s printing needs and requirements. This includes considering the types of documents that will be printed, the volume of printing that will be done, and the level of print quality required. Businesses should also think about their budget and whether they need any additional features, such as scanning, copying, or faxing capabilities. By understanding these needs and requirements, businesses can narrow down their options and choose a printer that meets their specific needs.
Once the business has a clear understanding of its printing needs, it can start researching and comparing different printers. This includes reading reviews, checking the specifications and features of each printer, and comparing prices. Businesses should also consider the total cost of ownership, including the cost of ink or toner, paper, and maintenance. By taking the time to research and compare printers, businesses can find the best printer for their needs and budget, and improve their overall printing experience.
What are the key features to look for in a business printer?
When looking for a business printer, there are several key features to consider. One of the most important is print quality, as businesses want to produce professional-looking documents that reflect well on their company. Other essential features include print speed, paper capacity, and connectivity options. Businesses may also want to consider additional features, such as scanning, copying, and faxing capabilities, as well as mobile printing and security features. By considering these features, businesses can find a printer that meets their specific needs and improves their productivity.
In addition to these features, businesses should also consider the reliability and durability of the printer. A printer that is reliable and durable can help reduce maintenance and repair costs, and minimize downtime. Businesses should also look for printers with energy-efficient features, such as automatic shut-off and low-power modes, to help reduce their environmental impact and lower their energy costs. By considering these features and factors, businesses can find a printer that meets their needs, improves their productivity, and helps them succeed.
What is the difference between an inkjet and laser printer?
The main difference between an inkjet and laser printer is the way they produce printed images. Inkjet printers use liquid ink to create images, while laser printers use a laser beam to create images on a drum, which is then transferred to paper using toner. Inkjet printers are generally better suited for printing high-quality images and color documents, while laser printers are better suited for printing high-volume text documents. Laser printers are also often faster and more efficient than inkjet printers, making them a popular choice for businesses with high printing needs.
In terms of cost, inkjet printers are often less expensive to purchase upfront, but may be more expensive to operate in the long run due to the cost of ink cartridges. Laser printers, on the other hand, may be more expensive to purchase upfront, but are often less expensive to operate in the long run due to the lower cost of toner cartridges. Businesses should consider their specific printing needs and budget when deciding between an inkjet and laser printer. By understanding the differences between these two types of printers, businesses can choose the best option for their needs and improve their printing experience.
How much should I expect to pay for a business printer?
The cost of a business printer can vary widely, depending on the type and features of the printer. Basic inkjet printers can start as low as $50-$100, while high-end laser printers can cost $1,000-$2,000 or more. Generally, businesses can expect to pay between $200-$500 for a mid-range printer that meets their basic printing needs. However, businesses with high-volume printing needs or specialized printing requirements may need to pay more for a printer that can meet their demands.
In addition to the upfront cost of the printer, businesses should also consider the ongoing costs of ink or toner, paper, and maintenance. These costs can add up over time, and businesses should factor them into their overall budget. By considering these costs and choosing a printer that meets their specific needs, businesses can find a printer that fits their budget and improves their productivity. It’s also worth noting that some printers may offer cost-saving features, such as high-yield ink or toner cartridges, or automatic duplex printing, which can help reduce printing costs over time.
What are the benefits of using a wireless business printer?
Using a wireless business printer can offer several benefits, including increased convenience and flexibility. With a wireless printer, businesses can print from anywhere in the office, without being tethered to a specific workstation or network connection. This can be especially useful for businesses with multiple users or locations, as it allows employees to print from their laptops or mobile devices. Wireless printers also often come with mobile printing capabilities, allowing employees to print from their smartphones or tablets.
In addition to the convenience and flexibility, wireless business printers can also help improve productivity and reduce clutter. By eliminating the need for cables and network connections, wireless printers can help reduce clutter and improve the overall appearance of the office. They can also help reduce downtime and improve employee satisfaction, as employees can print from anywhere and don’t have to worry about finding an available printer. By choosing a wireless business printer, businesses can improve their printing experience and take advantage of the many benefits that wireless printing has to offer.
How do I maintain and troubleshoot my business printer?
To maintain and troubleshoot a business printer, it’s essential to follow the manufacturer’s instructions and guidelines. This includes regular cleaning and maintenance, such as dusting the printer and checking for worn or damaged parts. Businesses should also keep the printer’s software and firmware up to date, as this can help improve performance and fix any issues. Additionally, businesses should establish a regular printing routine, such as printing a test page or performing a print head alignment, to help ensure the printer is functioning properly.
If issues do arise, businesses should start by checking the printer’s user manual or online support resources for troubleshooting guides and solutions. They can also contact the manufacturer’s customer support team for assistance, or visit a repair center for more complex issues. By following these steps and staying on top of maintenance and troubleshooting, businesses can help extend the life of their printer, improve its performance, and reduce downtime. Regular maintenance and troubleshooting can also help prevent more serious issues from arising, and ensure that the printer continues to meet the business’s printing needs.
Final Verdict
In today’s fast-paced business environment, having the right printing equipment can make all the difference in productivity and efficiency. A reliable and high-quality printer is essential for producing professional documents, reports, and marketing materials that help businesses communicate effectively with their clients and stakeholders. With so many options available in the market, choosing the best printer for a business can be a daunting task. However, by considering key factors such as print quality, speed, and cost, businesses can make an informed decision that meets their specific needs and budget.
Ultimately, investing in one of the best business printers can have a significant impact on a company’s overall performance and success. By selecting a printer that offers advanced features, durability, and versatility, businesses can streamline their printing operations, reduce costs, and improve their bottom line. Whether you’re a small startup or a large corporation, finding the best business printers that meet your unique requirements is crucial for achieving your goals. With the right printer by your side, you can focus on what matters most – growing your business and staying ahead of the competition.